What's Electronic Document Management?

Electronic Document Management is a set of procedures, tools and technologies made for archiving, treatment and management of all informations sent or received by companies organizations.

Locating information

• Paper give heavy limitation in searching and locating documents.
• Electronic archiving make this limitation a great advantage and stregth (its really simple making parallel searchs of documents, also complex, in rapid and intuitive way)
• Time and effort in locating documents are dramatically reduced
• Several users can locate and view the same documents simultaneously
  

• An electronic archive give the capability to define 'life cycles' for managed documents and related informations.
• Tracking of users activities on documents are constantly active.
• Infinite number of versions of each and every document can be managed with a precise time tracking; every time the right document
  version can be achieved by every user.

• Electronic archive make possible several time and costs reduction, related with paper treatment:
  - registry (paper, folders, ...)
  - accessories (toner, clips, ...)
  - consumption (printers, phocopiers, ...)
• Paper management needs great rooms for archiving, while maintenance of electronic archives, virtually infinite, needs extremely reduced spaces.
• These kind of archives allow their 'publication' out of the company (salesmen, customers, ...), avoiding unnecessary time losses to prepare paper copies.
  

• Time savings in searching, coping and distributing documents gives advantages related with cost savings and more efficency in users work.
• Jobs related with finding and managing paper documents are generally cosidered not qualifying for their work mansions; users using
  electronic archives feel their job of higher level and satisfaction.